MUSICIAN HIRE, QUOTES, ENTERTAINER COSTS FAQS | MUSIC FOR MY WEDDING
FREQUENTLY ASKED WEDDING MUSIC AND MUSICIAN QUESTIONS
It can be difficult trying to think of all the questions you might have when using the Music For My Wedding website or hiring a wedding musician – especially if you’ve never done that before.
Below are some of the most frequently asked questions we receive, and are the things we’d like to know if we were in your shoes. If we’ve missed something you’d like to know, don’t hesitate to let us know!
Whilst we can’t help you decide on your song list, we can help you choose the wedding entertainer who’ll be best suited to your needs, because let’s face it – there’s nothing quite like enjoying a great band or musician that you booked yourself!
How much do your entertainers cost?
We encourage fair pricing from all our entertainers who individually set their own fees based on a number of factors such as:
- number of musicians required
- length of time required on-site
- distance to travel to your event from their home
I’ve you’ve received a quote and you’re not too sure about it, just send us an email and we’d love to help you.
How many different acts do you have?
We have 100’s of wedding entertainers, bands, singers, DJ’s, string ensembles, musicians and performers on this website. It’s an incredible pool of talent which means you’re in a pretty good position to find an act to suit your entertainment needs.
Can I use your service for events other than weddings?
You sure can! We love events of all types and love the opportunity to present our amazing entertainer to you for any event where you need a professional band, singer, performer, ensemble or…… 🙂
Are payments through Music For My Wedding secure?
Yes, very secure!
Not only is our entire site secured by ‘Let’s Encrypt’ SSL certificate which makes sure your login details are protected, all booking fee payments are processed using Stripe, so you have the added security of their encryption services.
What is the Music For My Wedding Guarantee?
It’s our promise that if the act you book through our website doesn’t perform, you’ll get a refund of the booking fee less $50 + GST Admin fee, or we’ll help you find a replacement — whichever you prefer.
We understand how important this day is. If you need to cancel your entertainer it’s not just a scheduling problem — it’s a stress and disappointment problem and you need the peace of mind and confidence that your entertainment plans are protected.
How it works:
Book an act through Music For My Wedding.
If you must cancel, contact us as soon as you know there’s an issue so we can act fast.
We’ll help you find a replacement, or refund your booking fee less a $50 + GST Admin fee if you don’t need one.
If the act has cancelled on you, please notify us immediately.
Important: This guarantee only applies to bookings made through this website. All musician cancellation fees must be discussed directly with the act.
Do you screen the wedding bands and entertainers who join your site?
We can spot a great wedding band and musician a mile away, but to make it fair for everyone, and to give you the best chance of finding an act YOU truly love – we ask all our entertainers to complete a self-qualifying quiz. This quiz helps us determine their professionalism and readiness for wedding gigs. As a final measure, we personally check every profile before accepting the artist onto the site.
Think of this website as a marketplace for some of Australia’s best talent – bands, singers, musicians & entertainers of all descriptions and skill sets and some of the greatest vocalists you’ve ever heard. If you receive a quote from an act, but you’re a little unsure if they’d be right for your wedding, just reach out to us and we’d love to help guide you in the right direction.
Are the wedding band reviews from real couples?
They sure are! Real reviews, by real couples based on real bookings.
No fakery here! Only couples who have booked one of our wedding entertainers are provided with the website function to leave a review on the site. Our couples love our acts and service and you can read some of their many beautiful testimonials and reviews here
Do the wedding entertainers on Music For My Wedding have Public Liability insurance?
We can’t vouch for every acts Public Liability insurance status, but we can tell you that it’s definitely something you should ask the musicians to confirm when you submit your quote request. You can also check their profile when they respond to you with a quote as it’ll be noted if they have it in place.
I have another question and need help
We love to help! Let us know how we can do that via the contact page and we’ll get back to you usually within a couple of hours (during business hours)
How do I cancel my account?
We’re sad to hear you’d like to leave, hopefully you booked your wedding entertainer first?
If not, to cancel your account simply head to the “Email and Account Settings’ page from the drop down under your name, and in the bottom right corner, hit the ‘Delete Account’ link.
How do I find a wedding entertainer?
Finding your wedding entertainer to hire is easy!
We have two options:
- Wedding Entertainment Concierge Service: The Wedding Entertainment Concierge Service is a complete booking experience, saving you 15 – 20 hours of researching and the mental energy required to coordinate and compare multiple entertainers.
I personally handle everything for you and after a quick consultation you receive 3 to 5 carefully vetted recommendations using my 25+ years experience in the Australian music industry. It’s $467 + GST and gives you complete peace of mind that you’re booking the right entertainment for your day. If you’d like to find out more about how this service can save you time and worry, or if it’s the right fit for you, read more here.
- DIY Entertainment: Finding a great entertainer is truly exciting and there’s nothing like knowing you found the act yourself. So we’ve made the DIY option as easy as possible.
Click the “Request a Quote” link in the top right corner and be ready to provide all your details including:
- Date of your event
- Location of your event
- Type of event
- Size of the act you’d prefer
- Style of music you’d like played
- An approximate budget
We’ll send your request to our database of entertainers and if they’re available on your day and in the area of your event, they’ll send you an offer, direct to your account and we’ll also notify you via email.
Do you have a search function I can use?
No, we don’t sorry – and that’s on purpose. Here’s why that’s better for you.
We get it: searching seems faster, but it’s not. Search boxes that filter only by state or distance return entertainers who don’t actually match your style, availability, or budget. You waste hours scrolling, only to discover they’re unavailable, out of budget, or not your style – and you’re still left unsure who can actually play your date. It turns planning into a nightmare.
You want to find the perfect wedding musician without the hassle. Your wedding planning should feel easier, not like a research project. You shouldn’t have to spend your time chasing down entertainers who may never respond or dealing with dead ends when you’re trying to plan your special day.
That’s why we flip the process: the musicians come to you. Instead of scrolling and guessing, you simply tell us what you want, and the right entertainers come to you with quotes.
Here’s Your Simple 3-Step Plan:
- Post your event details (date, venue, style, budget)
- Available musicians see your request and send you quotes
- You compare real options and book the one you love
The result? Real quotes from real entertainers who can actually play your wedding. all available, all within your budget, ready to say “yes” to your day. Delivered straight to your inbox. No wasted time. No dead ends. No uncertainty.
Post your event now and let the right musicians find you.
Can I contact the entertainer direct?
Yes, you can – after you’ve paid the booking fee we’ll provide you with their contact details.
In the interim, you can use the messaging system to ask the entertainers questions about their quote to help you decide who to book.
How many entertainment quotes can I expect to receive?
We have 100’s of entertainers in our database, which means you’re in a pretty good position to save yourself time and stress!
The number of quotes you receive will depend on a number of factors including: the style(s) of music you require, the location of your wedding and of course, your budget.
When you submit your request, you’ll specify the number of quotes you’d like and let the musicians know your time frame for booking – so they’re not left wondering if they’ll be ghosted.
If some some strange reason, you still can’t find an amazing entertainer from the quotes you’ve received, please let us know via the contact page and we’d love to source someone manually for you from within our vast network.
How will I know I've chosen a good act for my wedding?
Only your and your partner can really decide this one. Think about how they sound, look at their promotional material and photos -do they present well? Are they offering you a good price and do you feel you’ll get good value for money?
If they tick all those boxes but you’re still a little unsure, drop us a line and we’d love to help you and chat about your concerns.
The event has been cancelled / I need to cancel the entertainer
Oh no! We’re so sorry to hear that.
If you booked your entertainer and paid the booking fee via the website, please send us an email immediately so that we can refund the booking fee less the $50 + GST Admin fee to you under our Wedding Entertainment Guarantee (if it applies).
Please make sure you discuss the entertainer’s cancellation fees with them direct and do let us (and the act) know if you’ll be rescheduling so we can assist if needed.
How much do your musicians cost?
Our musicians will provide you with a customised quote, based on your needs. We don’t set the fees for them as there’s a lot of factors that influence their costs. If you’d like more information on how these might be calculated, you can read our article or submit a quote request via the Get a Quote link to start receiving offers from some of Australia’s best wedding musicians.
Do you charge any fees?
Yes, we charge a NSW Entertainment industry standard 10% commission (booking fee) which is separate to the entertainer’s performance fee and deposit (which you’ll need to chat to them about).
We also charge a $50 + GST Admin fee for bookings you cancel where you don’t need a replacement act. The fee is deducted from your booking fee refund.
For more information on the booking fee refund and Admin fee, view our Wedding Entertainment Guarantee.
What is the Music For My Wedding booking fee?
Unlike some wedding music related businesses, we only charge a small (and industry regulated) 10% booking fee. The fee is calculated on the amount the entertainers quote you, and is separate from any deposits and final payments you make direct to them.
The booking fee is the first step in securing the entertainer for your event and when made via the Music For My Wedding booking process, is covered by our Wedding Entertainment Guarantee.
How do I pay the booking fee?
When you’ve accepted an entertainer’s quote, select the ‘Book Now’ button and you’ll be redirected to a secure checkout to pay the 10% booking fee via Stripe. You’ll be emailed a receipt for your payment and a separate email with the acts contact information so you can get to know your entertainer and finalise your needs.
Do I pay the entertainer a deposit?
Yes, entertainers will ask you to pay a deposit to secure them for your day. This can be made in cash during a pre-event meeting, or via your chosen payment method. The deposit and final payment are between you and the act, but we can certainly offer advice if you’re unsure.
Once you’ve accepted the entertainers quote, we’ll send you their contact details so you can discuss your payment options with them, or you can send them an email.
Completing your booking fee payment through our site ensures you’re covered by the Wedding Entertainment Guarantee
How do I pay the entertainer's final fee?
Entertainers usually prefer to have the balance of their fee paid before your wedding day so you don’t have to think about it, and can focus on enjoying your celebration.
Discuss all payment requirements in detail with your entertainer to ensure you’re both comfortable with the terms and conditions. Whilst we sincerely hope it doesn’t happen to you – also discuss any cancellation or postponement clauses with them. In the unfortunate situation this happens, let us know immediately.
What fees can I expect to pay?
The 100% Club Membership
We’re not into taking commissions or fees from your hard-earned fees. Instead we provide unlimited access to all events to quote on, for a small monthly subscription.
That’s it. No commissions. No surprises. Just unlimited access,
How many quote requests can I expect to receive?
That’s a difficult question to answer as it will depend on many factors such as your style, fees, format, song list, and location.
With more couples opting for live entertainment at their weddings, the number of opportunities are increasing.
For your best chance at being booked more often, the key is to make yourself more bookable with a great first impression:
- A bio that sells
- High quality visuals and promotional material
- Easy to understand pricing and packages
- Flexibility and a professionalism that will set you apart from other acts.
Can I add all my acts in one account?
Not just yet.
We understand you can perform in different formats, and in some cases, different genres too (you talented person!). And we know you want to maximise the number of gigs you’d be considered for, but we need to keep things simple for now. We have this added as a possible inclusion on our roadmap and may consider it in the future.
How can I edit or view my act's profile?
Viewing and keeping your act profiles up to date is easy. Just head to your dashboard and choose the “Listings” link then either click the pencil next to your acts name. Remember to keep your profile and promotional material ‘contact information free’ to ensure our couples remain eligible for our Wedding Entertainment Guarantee
To increase your chances of being booked for a wedding gig, make sure you have great quality information and promotional material, starting with optimising your photos. If you’d like a fresh set of eyes to look over your profile, drop us a line and we’ll see if we can make some suggestions for you.
How do I send a quote?
Quoting is easy! If you’ve spotted a request you’d like to quote on request, just click the quote ’tile’, read their requirements and then hit the big red “Make an Offer” button. If you make a mistake in your offer or want to retract it and add a new one, just use the ‘Delete offer’ link next to your quote.
And remember… so that our couples are eligible for the booking guarantee, don’t add any direct contact information to your quote.
Can I contact the couple direct?
Yes, you sure can. But only to gather additional information to help inform your quote.
I’m not receiving any quote requests, why not?
You won’t receive any direct requests for quotes, you’ll need to check the ‘Gig Requests’ board to find events that suit your skills.
If you have a search alert setup, check the settings in the ‘Email and Account Settings’ section to make sure you don’t have the alerts ‘snoozed’.